３月１７日、日本時間の１４：３０から延び延びになっていたAPACA(Asia Pacific Association of Consulting Actuaries)の電話会議ミーティングを開催した。Agendaは、次のとおりであった。
1) Welcome and Roll call - Hideyuki Yoshida
2) Taking on record the minutes of the 3rd EC meeting held on 15th Sept., 2010 confirmed by circulation – Liyaquat Khan
3) APACA membership status report – Liyaquat Khan
4) joint IACA/PBSS/IAAHS colloquium to be held in Hong Kong, May 6-9, 2012: Roles and Responsibilities of APACA
5) 16th EAST ASIAN ACTUARIAL CONFERENCE (EAAC) “VENTURE INTO UNCERTAINTY CAPTURE OPPORTUNITIES!” 10th to 13th OCTOBER 2011, SHANGRI-LA HOTEL, KUALA LUMPUR: Roles and Responsibilities of APACA
6) APACA membership status report – Liyaquat Khan
7) Any other matter
The latest conference call with the IACA Committee was on 2 March. One of the agenda items was the 2012 HK Colloquium. Brief summary of the discussion under this agenda item:
1. The hotel contract with the Sheraton is signed, and the contract with the HK event organiser (ICC) was almost signed. (This was signed recently following the conference call.) We have set a few milestones which are set out in my email to Ken Buffin on 1 March 2011 (attached in this email).
2. The following points were made by various IACA committee members:
• Traditionally they have an organising committee dinner prior to the start of the event. The HK taskforce shall see how this can be fit in.
• Need to set aside time in the program for the AGM of the various parties (i.e. IACA, PBSS, IAAHA) - probably one at the end of each day during the event for 45 minutes each
• IAA wants to start registration process by around 1 December 2011
• There has been a discussion on whether retirees should have a lower registration fee - Morten Harbitz and Margaret Sherwood of IAA will look into this.
• They would need ASHK's further input on the fees - as it stands, the fees included in the budget look quite high. We may also like to include a "day-rate" for those who are local in Hong Kong who will only be attending part of the event. Also, should there be a lower fee for sponsoring organizations is also to be thought about.
3. Action points currently to be undertaken by the task force:
• Collate all the comments on topics and come up with a definitive list which will be included in the "Call for Papers" document.
• Make recommendation to the IACA on a locally acceptable fee level for the conference.
• Hook up ICC and Christian Levac, the person who is responsible for getting the colloquium website together (please see attached an email from him with link to the current website)
4. A recap of the deadlines agreed:
• End of March: complete first draft of the Call for Papers
• Beginning of April: Publish the Call for Papers, via the IAA website
• June: start inviting keynote speakers (one for each day during the conference)
• End of December: completion of the program
5. Website work undertaken by IAA (copying message from Christian Levac):
• The site can be found at: http://www.actuaries.org/HongKong2012/. The design is based on other colloquium sites we have built, but we have changed the colors and the banner. A few months ago I had an idea that perhaps we could build a logo for the colloquium based on a Chinese junk boat. I have attached the logo that we had created. I did not get any feedback from the organizers on this idea. I would appreciate letting us know whether you would like to use it going forward or if you have any other ideas that we could incorporate in the design of the website.
• I’ll go through each page and note what is required to finalize the site:
a. HOME : I have copied over the text from the previous Colloquium in Boston and updating the location and dates. I have also left blank the colloquium theme. I believe you indicated on today’s call that you look at finding this in the next few weeks. I have also listed some of the major topics included in the brainstorming session list. I have not listed them all – only the most popular/noteworthy that would draw the attention of potential attendees.
b. I have also put in a link to a pre-registration page (more on that later) and a general email address where inquiries can go to. At the moment, I have the questions coming to me, but perhaps we could direct them to someone else (it can be to more than one person too) if need be in the future.
c. CALL FOR PAPERS: Right now this is blank, with a simple line saying that it’ll come out next month. I can probably dig out the Call for Papers from Boston if that would help you prepare one this time.
d. PROGRAMME: Same as above
e. REGISTRATION: Here I have put in the pre-registration form that we had used for Boston. This is used to gather interest from prospective attendees and/or speakers.
f. ACCOMMODATIONS: ON this page I have listed the Sheraton as the host hotel. I will ask my colleague Anne to contact the Sheraton in order for them to setup the Stargroups link for delegates to make their hotel bookings. I have also included some photos of the hotel on this page.
g. SPONSORSHIP: Blank as well for now
h. HOST COMMITTEES: Here I have listed some of the names, but I might not sure that they are all there or properly broken down in the local organization committee and the scientific committee.
i. ABOUT HONG KONG: I don’t have any info for this part. Normally we can include some basic information about the city, attractions, visitor information, etc. Maybe ICC can supply this information for us.
• I look forward to working with you on enhancing the Colloquium website.
また、５）のEAACについては、インドネシアのPatricから報告があった。APACA Chairmanとして、彼をIACA/APACA Sectionのスロットの議長に選任したが、本人の快諾を得た。プログラムの策定に取り掛かってくれているようである。７）のその他の事項では、日本でAPACAのJapan Branch設置と発起時のofficersの報告があった。